I’m sure you know the meaning of prioritize, but I do like providing definitions.
“to put several things, problems, etc. in order of importance, so that you can deal with the most important ones first”
To be able to put things or problems in order of importance, one must know what their relative importances are.
Some employees will do what they are asked to do, what their manual says they should do and that’s that.
And that’s fine.
But that’s a baseline employee.
Bob has three tasks he needs to do. There’s only thirty minutes left in the work day. To do all three tasks is going to take an hour. What does he do?
He determines the order of importance of the three tasks and then takes care of them in that order.
What if the most important task will take up the entire thirty minutes and one of the other tasks is only a five minute task, but his supervisor urged him to get it done before he leaves?
What does Bob do?
Well, that’s part of prioritizing. He gets the five minute task done and then he pushes to get the thirty minute task done in twenty-five minutes, or he simply stays over five minutes to complete the task.
I realize this all sounds pretty simple, pretty straightforward. But we also know the ability to prioritize is not a strong suit for everyone.
The employee weak in this area will not do the five minute task and there likely will be some friction when he meets up with his supervisor the next day. Or this employee will do the five minute task, but leave the thirty minute task incomplete. This scenario may also see some friction the next day.
So, how can you determine if the person in front of you is good at prioritizing?
One way is to include this area of questioning when you speak to the applicant’s previous supervisors.
Another way is to compile a list of three, four of five tasks for the job in question and then ask the applicant to weigh them in order of importance.
You could have several of these lists put together.
It should not take a long time for the applicant to go through the tasks and give them an order of importance. If it does take awhile, not a great sign.
And your analysis of his sequence of importances will also be revealing.
An ability to prioritize is worth pursuing. Things will run smoother and be more productive.
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